Numine Nation | Personnel

Clerical Assistant

Department: Administration / Office Support

Reports To: Office Manager / Department Supervisor

Employment Type: Full-Time / Part-Time / Temporary

Location: On-Site / Hybrid

Job Summary
The Clerical Assistant provides administrative and office support to ensure smooth daily operations. This role handles routine clerical tasks, maintains records, supports staff, and serves as a point of contact for internal and external communications.

Key Responsibilities

Answer phones, emails, and direct inquiries appropriately
Perform data entry, filing, scanning, and document management
Prepare correspondence, reports, and basic documents
Schedule appointments, meetings, and maintain calendars
Maintain organized physical and digital filing systems
Receive, sort, and distribute mail and deliveries
Assist with basic bookkeeping, invoicing, or timekeeping as needed
Order office supplies and maintain inventory
Support supervisors and staff with administrative tasks

Required Qualifications

High school diploma or GED required
Basic computer skills (Microsoft Office, email, document management)
Strong organizational and time-management skills
Attention to detail and accuracy
Professional communication and customer service skills

Preferred Qualifications

Previous clerical or administrative experience
Experience with office software (Word, Excel, Google Workspace)
Familiarity with filing systems and office procedures
Data entry or bookkeeping experience

Skills & Attributes

Reliable, punctual, and professional demeanor
Ability to multitask and prioritize workload
Ability to work independently and as part of a team
Discretion in handling confidential information

Work Schedule & Conditions

Standard business hours with occasional overtime
Office-based environment

Compensation & Benefits

(Optional)

Competitive hourly wage or salary
Health insurance and paid time off

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